Libraries for Primaries Distribution

Libraries for Primaries Distribution - Application

Libraries for Primaries distribution application

The National Literacy Trust would like to invite you to apply to be a distribution provider for our Libraries for Primaries project.

After a hugely successful 2024-2026 delivery cycle, we are looking to secure a contract with dedicated and passionate partner/s to oversee the fulfilment contracts for furniture, audiobooks and book fulfilment across the 2026/27, 2027/28 and 2028/29 academic years.

Please see the Tender Information Briefing Pack and MAT evaluation framework for further information.

Please email primarylibrarytraining@literacytrust.org.uk with any questions.

Supplier name

Contact name

Contact email

Please select which elements of this project you will be quoting for:

BooksFurnitureAudio

Book distribution

Book distribution

Organisations interested in submitting a tender for the opportunity to provide the fulfilment aspects of this project should provide costings for the following:

Co-ordination and receipt of deliveries from over 30 suppliers and providing storage and insurance for all books
Management of stock shortages, damages and picking errors including communication with publishers and NLT around replacements
Picking sets of 500 individual titles and packing collection into branded boxes along with supporting resources/materials incl. provision of packing boxes and other required packaging
Oversight of delivery of book collection to UK school addresses, inside the building (No curb side only deliveries) with adherence to agreed schedule.
Provision of proof of delivery and management of solution to delivery issues and damages.

Please note: We are looking for pricing commitments to cover deliveries for 3 years, with 3% year on year increase allowed for inflation.

Breakdown of number of schools and number of books to be delivered in each of the 3 years of this project:

Breakdown of number of schools included in this delivery period

Supporting questions:

In addition to the quotation, please provide further supporting information by answering the following questions:

Please provide storage capacity for books and location of storage facility

Please confirm arrangements relating to the insurance of materials whilst on site and in transit

Please provide details of any public liability insurance policies which cover the products and/ or services to be provided, including when they are in place in school settings.

Upload insurance policy/ guidance (Optional)

Length of time materials can be stored (please give indication of window when deliveries can be made from and to during the timeline outlined in slide 4 of the deck)

Please indicate level of project support we will receive and outline of previous examples of working on large scale projects of this nature,

and evidence of experience working at a similar scale

Length of time required to pick, pack and deliver the collection to 525-575 schools

Please confirm that you will comply with all applicable data protection legislation including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Data (Use and Access) Act 2025, and securely manage data (e.g. participating school details) in connection with this project.

Yes, we confirm.

The National Literacy Trust aims to reduce the impact that we have on the environment in the delivery of our work and positively contribute to sustainability. Please provide a

statement of environmental impact related to your potential involvement in this project.

Please provide details of any in kind support which you will provide with this quote. (If applicable)

Quotation for services

Please upload a quotation for the services you will provide for this project

Please detail your proposed payment schedule for these services

I confirm this quote is inclusive of all elements of the breakdown given in the project description above.

Yes, I confirm

Furniture manufacture and distribution

Furniture manufacture and distribution

Organisations interested in submitting a tender for the opportunity to provide the furniture aspects of this project should provide costings for the following in the space provided on this form:

Manufacture of 1675 reading zones across 3 years, with a value of (£950 incl. VAT per set), to include multiple shelves and an element of soft seating.
Packing and safe delivery (inside building – no curb side deliveries can be accepted) of furniture packs to 525 locations across England in Year one, and 575 per year in years 2 and 3. Deliveries are carried out in a wave annually Jan-April.
Provision of proof of delivery
Follow up support/problem solving required to ensure deliveries meet all intended locations
Direct contacts with schools in cases of damages, provision of warranties etc

Please note: We are looking for pricing commitments to cover deliveries for 3 years, with 3% year on year increase allowed for inflation.

Breakdown of number of schools and number of furniture packages to be delivered in each of the 3 years of this project:

Breakdown of number of furniture packages to be delivered in this project

Supporting questions:

In addition to the quotation, please provide further supporting information by answering the following questions:

Please confirm arrangements relating to the insurance of materials whilst on site and in transit

Please provide details of any public liability insurance policies which cover the products and/ or services to be provided, including when they are in place in school settings.

Upload insurance policy/ guidance (Optional)

Details of any manufacturer guarantee/quality mark for furniture packages

Details of contents of furniture pack (please provide up to 4 examples. Final furniture pack contents will be agreed in consultation between us and the successful vendor)

Images of Reading Zone furniture packs

Length of time required to manufacture, pack and deliver to number of schools outlined.

Indication of level of project support we’ll receive and outline of previous examples of working on large scale projects of this nature, and evidence of experience working at a similar scale

Yes, we confirm.

The National Literacy Trust aims to reduce the impact that we have on the environment in the delivery of our work and positively contribute to sustainability. Please provide a

statement of environmental impact related to your potential involvement in this project.

Please provide details of any in kind support which you will provide with this quote. (If applicable)

Quotation for services

Please upload a quotation for the services you will provide for this project

I confirm this quote is inclusive of all elements of the breakdown given in the project description above.

Yes, I confirm

Please detail your proposed payment schedule for these services

Audiobook packages

Audiobook package distribution

Organisations interested in submitting a tender for the opportunity to provide the audio aspects of this project should provide costings for the following on this form:

Provide audiobook provision of adequate scale to 1675 settings across 3 years, with a value of (£150 incl. VAT per set), including playing devices as required for physical media.
Physical Media: Packing and safe delivery (inside building – no curb side deliveries can be accepted) to 1675 England locations. Deliveries are carried out in a wave annually Jan-April.
Digital Solutions: Provide and maintain ongoing access from Spring in each annual wave.
Provision of proof of delivery as required.
Follow up support/problem solving required to ensure deliveries meet all intended locations
Direct contacts with schools in cases of damages, provision of warranties or difficulties accessing or using the provision.

Please note: We are looking for pricing commitments to cover deliveries for 3 years, with 3% year on year increase allowed for inflation.

Breakdown of number of schools and number of books to be delivered in each of the 3 years of this project:

Breakdown of number of audio packages to be delivered in this project

Supporting questions:

In addition to the quotation, please provide further supporting information by answering the following questions:

Please confirm arrangements relating to the insurance of materials whilst on site and in transit

Please provide details of any public liability insurance policies which cover the products and/ or services to be provided, including when they are in place in school settings.

Upload insurance policy/ guidance (Optional)

Length of time required to co-ordinate and provide access (either through delivery of physical items or digital provision)

Please indicate level of project support we will receive and outline of previous examples of working on large scale projects of this nature,

and evidence of experience working at a similar scale

Yes, we confirm.

The National Literacy Trust aims to reduce the impact that we have on the environment in the delivery of our work and positively contribute to sustainability. Please provide a

statement of environmental impact related to your potential involvement in this project.

Please provide details of any in kind support which you will provide with this quote. (If applicable)

Quotation for services

Please upload a quotation for the services you will provide for this project

Please detail your proposed payment schedule for these services

I confirm this quote is inclusive of all elements of the breakdown given in the project description above.

Yes, I confirm

If you are submitting quotes for multiple elements of the project, are your quotes dependent on being chosen to provide all of these?

YesNo. The quotes are independent of one another.

Contact Information